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Current Openings Apply

Position: Date Posted 7 June 2013
Department Coordinator, Legal Services Application Deadline Until Filled
Location New York, USA

Summary Description

The primary role of the Department Coordinator is to proactively support the Assistant Secretary and Associate General Counsel (AGC). The Department Coordinator will help facilitate the daily planning and processes of the work of the AGC, including heavy scheduling, some domestic and international travel planning, and managing budget and expense tracking activities for five cost centers. The Department Coordinator will work closely and effectively with colleagues of the Office of Legal Services (OLS) and the Office of the Secretary (OS), and across the Foundation in order to facilitate forward planning; actively prioritizing and moving work forward on behalf of OLS and OS. Paralegal experience is not essential to apply for this role.
The Department Coordinator is highly organized, effective, and able to appropriately represent the department and the Foundation at all times. The Department Coordinator will also work with the Legal Assistant to provide support to other OLS members, including three Resident Counsels, a Paralegal, a Contracts Manager and an Assistant Contracts Manager, in addition to occasional back-up coverage for OS.



  • Highly functioning and experienced administrator able to self-manage, prioritize work assignments, manage multiple deadlines, and represent OLS, OS and the Foundation appropriately in any given environment. Excellent flexible and proactive planning skills, organizational skills, and attention to detail.
  • Manage confidential information with the highest level of tact and sensitivity.
  • Detailed knowledge of and demonstrated proficiency in the use of office computer applications, including at least intermediate level in Outlook, Microsoft Word, PowerPoint, Excel.
  • Demonstrated experience owning and managing tasks and projects with no supervision.
  • Experience using a formal content or document management system, for example Microsoft SharePoint; experience managing files and content and administering sites within a web-based content and document management system.
  • Excellent oral and written communications skills; ability to manage communications tactfully and professionally at all times with a high attention to detail and accuracy.
  • Proven ability to problem-solve and follow up appropriately on process and procedural issues.
  • A team player with an ability to work in diverse teams with shared responsibility and accountability. Ability to contribute to a positive, productive, open, and supportive environment that motivates everyone to perform at their best.
  • Demonstrated proficiency utilizing online information resources and data tools for information retrieval and data entry. Experience undertaking Internet-based research.
  • BA minimum.
  • Minimum of 5+ years’ experience of supporting executive level managers.

Preferred Qualifications

  • Work experience in the philanthropic, social sector, or law department preferred.
  • Willingness to travel for Board-related meetings and events.
  • Are or willing to become a notary public.

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