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Current Openings Apply

Position: Date Posted 20 February 2013
Department Coordinator - Office of Communications Application Deadline Until Filled
Location New York, USA

Summary Description

The primary role of the Department Coordinator is to proactively assist two Directors and the management team. The Department Coordinator will help facilitate the daily processes and planning of the department, coordinate and manage budget tracking activities, and provide core support to the director and management team. The Department Coordinator will manage a heavy workload, working closely and proactively across departments in order to facilitate forward planning, prioritize activities, and appropriately represent the department and the foundation.

The Department Coordinator’s full set of duties may vary somewhat from department to department, but core responsibilities will generally include the following.



  • Detailed knowledge of and demonstrated proficiency in the use of office computer applications, including at minimum Microsoft Word, Excel, PowerPoint, Outlook
  • Experience using a formal content or document management system, for example Microsoft SharePoint; and experience managing files and content and administering sites within a web-based content management system
  • Excellent oral and written communications skills; ability to manage communications tactfully and professionally with a high attention to detail and accuracy
  • Demonstrated proficiency utilizing online information resources and data tools for information retrieval and data entry. Experience undertaking Internet-based research
  • Highly functioning and experienced administrator, able to self-manage, prioritize work assignments across departments, manage multiple deadlines, and to represent the unit and the Foundation in any given environment
  • Excellent and proactive planning skills, organizational skills, and attention to detail; a motivated and positive contributor to a productive, open, and supportive environment
  • Proven ability to problem solve and follow up appropriately on process and procedural issues
  • A team player with an ability to work in diverse teams with shared responsibility and accountability; ability to contribute to a positive, productive, open, and supportive environment that motivates everyone to perform at their best
  • BA minimum or appropriate and relevant experience
  • Minimum of 3-5 years’ experience of supporting multiple managers in a fast-paced environment
  • Proven ability to work in diverse teams with shared responsibility and accountability

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